在規劃跪地區扶輪基金研討會時，有幾個後勤問題需要解決。這些問題包括預算、場地選擇、推廣、註冊、印刷、糾察、以及（對較大的地區而言）住宿和交通。你可以成立一個委員會來完成這些工作。

You need to address several logistical issues when planning your district Rotary Foundation seminar. These include budget, site selection, promotion, registration, printing, sergeants-at-arms, and (for larger districts) housing and transportation. To complete these tasks, you should appoint a committee to handle each area.

在規劃地區扶輪基金研討會時，你必須做下面這些事：

1.  擬定研討會的行動計劃及時間表。

2.  撰寫符合你的目的且適合於貴地區的扶輪基金研討會議程草案。想想過去的研討會有那些優點，那些需要改進。向貴地區扶輪社員徵詢意見。借用你的前任扶輪領導人的經驗，加以發揚光大。

3.  成立一個研討會委員會。你所選派的委員要能分別勝任各項工作。當你對委員會的組成及結構感到滿意時，寄發正式邀請函給每位委員。明確地說明各個委員的責任。

4.  尋覓演講人、引言人、小組討論領導人、以及研討會其他所有重要幹部。潛在的演講人包括基金會前受獎人、扶輪基金會地域協調人、以及根除小兒痲痹等疾病計劃演講團的團員。寄發正式邀請函給每一位，包括清楚說明你想要他們做什麼。和所有重要參與者一起準備他們的資料。

5.  洽妥能滿足你的需求的地點。你務必要詳細說明各項需求細節，包括全體會議、小組討論會議室、餐飲、註冊佈置、過夜住宿（如果需要的話）、以及節目的其他特別後勤需求。

6.  尋覓糾察人選，儘可能運用研討會委員會的委員。

7.  儘早對所有參加者通知會議日期。準備及寄發邀請函或其他會前資料，包括註冊資料。必要的話，做好後續工作。

8.  詳細列出各項支出。

To begin planning your seminar, you will need to:

1. Develop an action plan and timetable for the seminar.

2. Create a working draft of your Rotary Foundation seminar agenda that will meet your objectives and be appropriate for your district. Think about both what has worked in the past and what has needed improvement. Solicit input from Rotarians in your district. Build on the experience of those who have served before you.

3. Appoint a seminar committee. Choose Rotarians well-suited to their respective tasks. When you are satisfied with the makeup and structure of your committee, send members a formal invitation to serve. Specify their responsibilities.

4. Identify speakers, panelists, group discussion leaders, and all other key participants for the seminar. Potential speakers include Foundation alumni, your regional Rotary Foundation coordinator, and members of the PolioPlus Speakers Bureau. Send each a formal invitation to participate, including a clear description of what you would like them to do. Work with all key participants in developing their material.

5. Secure a location that meets your needs. Be clear on details related to your plenary sessions, discussion group rooms, meal arrangements, registration setup, overnight lodging (if applicable), and other logistical needs specific to your program.

6. Identify sergeants-at-arms, using committee members wherever appropriate.

7. Notify all participants of the meeting dates as soon as possible. Prepare and mail invitations or other advance materials including registration materials. Follow through wherever necessary.

8. Clarify expenses.

此外，也要考慮下列事項：

•儘早開始準備。

•仔細規劃並按照進度進行。

•如果可行的話，將適當的責任分派給其他人。

•預算要嚴謹。

•運用秘書處辦事員，特別是基金會的人，作為你的資源。

•保留完整的記錄供明年研討會的規劃者參考。

•對於突發狀況要預作準備。

In addition:

• Begin preparations as early as possible.

• Plan carefully and adhere to a schedule.

• Delegate responsibility to others when appropriate.

• Budget strictly.

• Use the Secretariat staff, particularly TRF personnel, as resources.

• Keep complete records for next year’s seminar planners.

• “Allow for the unexpected.”