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扶輪基金保管委員會建議，地區扶輪基金研討會應儘早在扶輪年度內舉行，最好在11月15日前。這個時間表將使扶輪社員們能於年度結束前將所學派上用場，有助於你達成各項目標。 |
The Rotary Foundation Trustees suggest that district Rotary Foundation
seminars be held as early in the Rotary year as possible — preferably
before 15 November. This timetable will allow Rotarians to act upon what
they’ve learned, helping you to achieve your goals before the end of the
year. |
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此一工作表提供空間讓你規劃扶輪基金研討會。請和基金會其他領導人和節目參與者連絡，以確認計劃內容或蒐集其他資訊。時間範圍及活動僅是建議性質，應視你的需求加以調整。 |
This worksheet provides space for planning your Rotary Foundation
seminar. Contact other Foundation leaders and program participants to
confirm plans or gather additional information. Adapt the suggested time
frames and activities to your needs. |
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時間 |
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活動 |
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18週前 |
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連絡地區總監，說明你打算舉辦研討會。邀請地區總監參加。 |
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成立研討會委員會。 |
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寄發私人邀請函及註冊表給鎖定為目標的參加者：扶輪社社長、扶輪社社長當選人、地區總監當選人、助理總監（如果有的話）、扶輪社的扶輪基金主委、及其他特別貴賓、如扶輪基金會地域協調人和永久基金國家顧問（如果有的話）。 |
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安排計劃及/或其他展示。 |
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8週前 |
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向扶輪基金會訂購研討會資料。 |
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向場地單位洽妥代收研討會資料。 |
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對節目及演講人做最後確認。 |
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Timing |
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Activity |
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18 weeks before |
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Contact your district governor regarding your intent to hold a
seminar. Invite the district governor. |
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Select a seminar committee. |
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Send personal invitations and registration forms to targeted
participants: club presidents, club presidents-elect, district
governor-elect, assistant governors (if applicable), district
subcommittee chairs, club Foundation chairs, and other special
guests, such as your regional Rotary Foundation coordinator and
Permanent Fund national adviser (where applicable). |
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Arrange for project and/or other exhibits. |
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8 weeks before |
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Order seminar materials from TRF. |
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Arrange with venue to receive shipment of seminar materials. |
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Confirm final plans for programs and speakers. |
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3天*前 |
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向研討會場地單位保證研討會將使用的餐飲（*或在場地單位決定之期限內） |
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會後45天內
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向扶輪基金地域協調人呈報「扶輪基金研討會會後評估報告」 |
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3 days* before |
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Give guarantees for food and beverage functions to seminar site (*or
due date as determined by seminar site). |
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Within 45 days |
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Submit
Post-Seminar District Rotary Foundation Seminar Evaluation
to your regional Rotary Foundation coordinator. |
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預算 |
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你要根據預估出席人數來編製研討會預算，但記得要有足夠的預備金以防突發狀況。一旦各項支出之分配固定下來，要使偏離預算的程度降到最低。如果研討會支出超出預算（或收入），扶輪基金會不會補足差額。 |
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Budget |
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Work within a seminar budget that is based on estimated attendance,
with a sufficient reserve to allow for the unexpected. Once
allotments are fixed, keep deviations to a minimum.
If
your seminar expenses are greater than your budget (or revenue), TRF
will not pay the difference. |
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